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Planning Administrative Officer

Job Description

Job Title: Planning Administrative Officer

Location: E8

Contract Type: 12 Month Contract

Weekly Hours: 36

Working Hours: 09:00 - 17:00

Start Date: 18/08/2024

Pay: £18.52 PAYE

Key Responsibilities

  1. Planning Application Management: Manage various planning applications, appeals, and pre-application processes within the council's planning IT systems.
  2. Data Entry and Creation: Create new planning applications within the Council's central Planning application system, ensuring all relevant information is included.
  3. Communication Management: Oversee communication flow through the planning system, ensuring timely updates and notifications.
  4. Real-Time Status Updates: Update planning system statuses to reflect the progress of applications in real-time.
  5. GIS System Utilisation: Effectively utilise GIS systems as part of the planning process.
  6. GDPR Compliance: Ensure compliance with the General Data Protection Regulation (GDPR), including redacting sensitive information in planning documents.
  7. Document Upload and Publication: Upload and publish documents, including drawings and plans, through the planning portal.
  8. Ownership of Application Processing: Take full responsibility for processing planning applications, from logging to status updates within the Council's central Planning application system.
  9. Team Collaboration: Work collaboratively within a team, supporting service improvement projects and working closely with managers and officers.

Key Requirements

  1. Experience in Council Departments: Proven experience working within a council department; experience in the Planning department is advantageous.
  2. Time Management Skills: Demonstrated ability to manage time effectively and work under pressure.
  3. Understanding of Planning Processes: Familiarity with the planning process from start to completion.
  4. Administrative Capabilities: Strong administrative skills, including managing conflicting workloads and priorities.
  5. IT Proficiency: Experience using IT systems, including database management and planning tools, with proficiency in G Suite, Microsoft Shared Drive, and video conferencing tools like Google Meet.
  6. Quick Learner: Ability to quickly learn new processes and systems, adapting to the specific needs of the planning department.
  7. GDPR Knowledge: Understanding of GDPR regulations, particularly in relation to planning documents, with experience in redacting sensitive information.
  8. Document Management: Competence in uploading, managing, and publishing documents through planning portals.
  9. Organisational Skills: Excellent organisational abilities, ensuring efficient processing and management of planning applications.
  10. Communication Skills: Strong communication skills, both written and verbal, to effectively interact with team members, stakeholders, and the public.
  11. Educational Qualifications: Educated to GCSE/O level standard or above in English (grade C and above), or the ability to demonstrate sound literacy and numeracy skills.
  12. Team Player: Ability to work as part of a friendly and dynamic team, contributing to positive planning.