Job Title: Personal Assistant to Executive Directors
Location: Southwark, SE1 - hybrid working
Contract Type: Permanent
Weekly Hours: Full time
Start Date: ASAP
Salary: £38,000 per annum
Our client are looking Personal Assistant will work as part of the small but tight knit Executive office team including the Governance Team, providing support to other directors during absences of other team members. The Personal Assistant will provide a pro-active, well organised high level of project management support to the Directors and their senior managers as and when required.
The Role Responsibilities:
- Undertake email and diary management tasks dealing with emails in the absence of the directors, building time in for Directors' thinking time and assessing priority appointments as appropriate.
- Coordinate key meetings for the Board, Committee, Executive and Management meetings in liaison with Executive and non-Executive Directors paying particular attention to forward plans to meet agreed deadlines in the delivery of papers, agendas with appropriate personnel.
- Collate papers along with previous minutes/action plan and upload to Board packs providing corrected versions in relation to sequencing and track changes.
- Prepare the meeting room and ensure that it is fully ready for the meeting in accordance with agreed protocols.
- Attend and minute meetings and produce draft minutes for consideration by lead executive and non-executive member within agreed timeframes.
Essential Requirements:
- Experience of providing a PA service to Executive Directors and dealing with nonexecutive directors
- Experience of attending and taking detailed minutes at committee meetings and producing reports for various audiences
- Experience of liaising and communicating with various high-level stakeholders
- Experience of undertaking research, developing and maintaining effective recording and monitoring systems
- Experience of working with management applications such as Convene for the online delivery of board paperwork
- Experience of formatting and working with templates Ability to use at advanced level Microsoft Suite such as Outlook, Word, Excel and PowerPoint
If you are interested in this position and meet the above criteria, please send you CV now for consideration.
If you require any additional information regarding the position, please call Ryan at Service Care Solutions on 01772 208 966 or send an E-Mail to ryan.curwen@servicecare.org.uk
